Convenors Report to 2024 AGM

from John Davidson

(PDF of Convenors Report 2024)

Thanks to all of our dedicated committee and our members for all they’ve done to help people get around safely and actively this year. Our committee is small and pushed for time, so any help that members can provide is much appreciated.

I hope you’ll agree we’ve improved our communication over this year, with regular newsletters now going out to all members and linking back to the HCC website where appropriate. We are also using these to target particular consultation dates to encourage as many people to feed back into the system and speak up for cycling and active travel.

A number of us gave interim feedback on the 20mph limits project, and there will be further official consultation on this later in the year at the end of the trial period. It will be important for our voices to be heard when that time comes as many of us would like to see those limits extended rather than curtailed.

The Riverside Way – the first genuine segregated cycle route in Inverness – appears to be progressing well (although the last update meeting they held was rearranged and clashed with our committee meeting). That will be open later in the summer or early autumn.

The row over changes to Academy Street continues. While not a cycling scheme per say, it’s important to put people and place at heart of the city and it will benefit us as cyclists by reducing traffic and improving the environment in this part of the city centre, which is one of the most polluted streets in Scotland.

We’ve also been developing our own grant-funding project which groups will be able to apply for. This will help spread our focus away from Inverness and to those advocating for better cycling provision elsewhere in the Highlands.

Finally, I’d like to put on record my intention to step down from the convener’s role following the AGM. I’ve held the position for five or six years(?) now, but feel I do not have the time to do the role justice. I will continue to be a member of HCC and would be happy to help out with smaller tasks on the committee, as appropriate.

Thanks once again to the rest of the committee for all their hard work.

Join the HCC team!

Our AGM is were we select our committee for the year ahead – the more people involved the greater our impact! Here’s some of the roles we need to fill

Constitutionally Required Positions

Convenor:  Chair meetings of the HCC and co-ordinate the work of the organisation.  Act as the figurehead of the HCC. 

Secretary: To arrange the HCC AGM in compliance with the constitution. To ensure minutes are produced and circulated from the AGM and other meetings. To act as vice-convener. 

Treasurer:  Oversee the finances of HCC including fundraising, payment of invoices, grant applications and ensuring the annual accounts are completed in a timely manner and signed off by an external auditor. 

Other Positions

Membership:  To oversee administration of the HCC membership data, including ensuring personal data is secure and stored in compliance with regulations.  To grow the membership of the HCC. 

Website & Social Media:  To administer and update the HCC website. To administer the HCC social media channels. To edit a HCC newsletter.  

Publicity: Dealing with requests from the media and issuing press releases. 

Ordinary Member: Will normally be part of one of the HCC Campaign Teams.   Our current campaign groups are:

  • Safer Cycling | 20mph streets
  • Connected Cycling | connecting communities and connecting with public transport
  • Inclusive Cycling | removing barriers to cycling
  • Pleasant Cycling | Playstreets

Ordinary Members may be sought to ensure all geographical regions of Highland are represented or increase our diversity.  

The committee is able to co-opt other positions as needed during the year.  

Annual General Meeting of the HCC

Our AGM will take place at 7pm on Thursday 9th May 2024. All members are welcome to attend.
Members can attend virtually (contact us and we will make sure you get the link) or in person at the Spectrum Centre.

Draft Agenda

  1. Present & Apologies
  2. Approval of Minutes from 2023 AGM
  3. Accounts & Treasurers report
  4. Conveners Report
  5. Resolutions 
    1. Any substantive resolutions should be submitted 7 days in advance in order to be circulated to members.  Chairs discretion on minor resolutions.
  6.  Dissolution and Selection of New Committee

Any member may stand for the HCC committee.  If you wish to stand but are unable to attend the AGM please send your nomination along with a short statement in advance. 

Presentations

  • HCC Campaign Roundup
  • Guest Presentations TBC

Notice of AGM

Formal notice that this years AGM will take place on Thursday 7th May 2024 at 7pm. All members are welcome to attend.

In accordance with our constitution, which requires 21 days notice, here is formal notice that the 2024 AGM of the Highland Cycle Campaign will takeplace on Thursday 7th May at 7pm at the Spectrum Centre in Inverness. A remote option will be available for those unable to attend in person (please contact us to get the link).

Minutes of the Annual General Meeting 2023

7pm Thursday 27th April 2023Spectrum Centre, Inverness & via online video conference

These minutes are also available to download as a PDF.

Present: John Davidson (Chair), Ian Brown*, Ged Church, Susan Guest, Brian MacKenzie,  Kate MacLachlan*, Sara Ramsay*, Ron Stewart*, Anne Thomas, Ann Marie Wakeling* Emily Williams.  *online participation

Apologies:  Sarah Bowyer, Kristina High, Vivienne Hutchings, Roger Humphreys, James Alexander, Chris Ballance.

1. Approval of Minutes from Previous AGM

Proposed by Anne Thomas and seconded by Brian MacKenzie. 

The Minutes of the 2022 Annual General Meeting of the Highland Cycle Campaign were approved.  

2. Accounts & Treasurers Report

Anne Thomas reported that Duncan Tullis had stepped back from the role of treasurer during the year and she had taken over as acting treasurer. 

HCC Accounts for the year ending 31st December 2022 were circulated.  

The only costs incurred were from subscription to Transform and web hosting.  Income mainly came from membership donations. 

It was proposed that cycle campaign groups within the highlands be invited to apply for small grants towards projects on the ground.  It was agreed that this be taken forward.

3. Convener’s Report and Future Purpose and Direction of HCC

John Davidson reported about the activities that the HCC has been involved in over the past year, and discussions about the future direction of the organisation. 

🔗 Conveners Report 2023

4. Description of roles and request for additional committee members

Calls were made for the members to fulfil the following positions.  3 positions are mandated in the HCC constitution. Additional positions may be created to fulfil the needs of the organisation. 

Constitutionally Required Positions

Convenor:  Chair meetings of the HCC and co-ordinate the work of the organisation.  Act as the figurehead of the HCC. 

Secretary: To arrange the HCC AGM in compliance with the constitution. To ensure minutes are produced and circulated from the AGM and other meetings. To act as vice-convener. 

Treasurer:  Oversee the finances of HCC including fundraising, payment of invoices, grant applications and ensuring the annual accounts are completed in a timely manner and signed off by an external auditor. 

Other Positions

Membership:  To oversee administration of the HCC membership data, including ensuring personal data is secure and stored in compliance with regulations.  To grow the membership of the HCC. 

Website & Social Media:  To administer and update the HCC website. To administer the HCC social media channels. To edit a HCC newsletter.  

Publicity: Dealing with requests from the media and issuing press releases. 

Ordinary Member: committee members without remit.  Maybe sought to ensure all geographical regions of Highland are represented. The committee is able to co-opt other positions as needed during the year. 

5. Appointment of Committee, including Convener, Treasurer & Secretary.

The following members were appointed to the committee: 

  • John Davidson
  • Anne Thomas
  • Susan Guest
  • Brian Mackenzie 
  • Sarah Bowyer
  • Vivienne Hutchings
  • Duncan Tullis
  • Kristina High

6. Presentations 

The meeting heard from the following speakers:

Ian Brown – Skye Projects

Ian gave a great update on the many projects that are happening on the Isle of Skye. This includes: 

Skye Cycle Network – the development of a network to utilise the old roads to relink communities on Skye & the role of the Community Companies, using money from renewables towards projects.  Including: 

Emily Williams  – Inverness Bicycling Mayor & Kidical Mass

The ‘Bicycling Mayor’ scheme is run through BYCS, an international organisation based in Amsterdam.  BYCS manages and coordinate the Bicycle Mayor Network, a global community of advocates and activists pushing forward their local cycling agendas. 

Emily explained how she applied for the role and some of the benefits it has brought in terms of peer networking and support.  She is already finding that the council and politicians are more receptive to listening to her. Emily would love to see more Bicycle Mayors in the Highlands and is happy to chat with anyone who is interested in standing in their area.

You can read Emily’s manifesto here: https://bycs.org/emily-williams/

Anne Thomas – North Kessock Underpass and Avoch to Munlochy Path 

Anne provided an update on the work that has happened on the North Kessock A9 underpass including some before and after photos of the project.  This stretch of the A9 has also recently had an improved pedestrian crossing by the Kessock Bridge and there is tentative talk of improvements to the cycle infrastructure close to the bridge.  

There was an update on the Avoch to Munlochy path.